Notes and Folders

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Overview

Inki lets you create notes and organize them in folders when needed. You can also use notes without creating a folder.

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Create a Note

1. Click “New note” in the sidebar
2. Enter a title and start writing

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Paste Markdown

See Headings and Formatting for pasting Markdown.

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Check Save Status

“Waiting to sync” means Inki hasn’t confirmed that your changes are saved on the server. Changes you type while “Offline” is shown also need to sync after the connection returns. In desktop browsers, the Mac app, and the iOS app, Inki also saves unsent edits on your device. When you reopen the note with the same account in the same browser or app on that device and reconnect, Inki resends edits that were saved locally. Update the iOS app to version 1.0.12 or later. Edits can be lost if you close the screen before local saving finishes, log out, or clear the device’s stored data. If the note’s content has been replaced, for example by restoring version history, earlier unsent edits may no longer be applied. If you’re asked about unsaved changes, cancel and keep the note open while waiting for the connection to recover.

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When You’re Asked to Update

If a note contains content your version can’t display, editing stops to protect the note. You can still use your other notes.

• In a desktop or mobile browser, use the displayed button to reload
• In the Mac app, click “Update app” and follow the update notice
• In the iOS app, tap “Update.” An available in-app update is applied; otherwise, the App Store opens

If you have unsent edits, check the save status shown on the screen. Edits marked as not saved won’t be saved by updating the app.

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Organize Notes in Folders

1. Click “New folder” in the sidebar
2. Enter a folder name
3. Add custom instructions if needed

Folders support one level only. You can’t create a folder inside another folder. In the sidebar, move notes into folders and reorder your notes and folders. To rename, duplicate, or delete notes, or rename or delete folders, see Organize and Find Notes. In a desktop browser or the Mac app, hold Command on Mac or Ctrl on Windows or Linux while clicking notes to select several. Shift-click to select a range of visible notes. Use a selected note’s “More” menu or drag the selection to move the notes together. You can also move them to Trash. While the notification after a folder move shows “Undo,” you can restore the notes to their original folders and order.

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Custom Instructions

Add custom instructions for the AI Assistant to each folder. In a desktop browser or the Mac app, open “More” > “Note rules” at the top of a note to save, edit, or delete instructions for that note alone. They won’t affect other notes. In the iOS app (version 1.0.10 or later) and mobile browsers, you can also edit personal, folder, and note rules. Open note rules from the note’s menu. Save empty content to delete the rules for that scope. If another screen saved a change first, your draft stays available: choose the latest version or keep editing your draft. Examples:

• “Write casually without formal language”
• “Prefer English for technical terms”

You can edit a folder’s custom instructions later. In a desktop browser or the Mac app, choose ”…” > “Folder rules” at the top of the folder page. In the iOS app or a mobile browser, choose “Edit description” from the folder page’s menu. Saved custom instructions apply in full even when learning is off. Instructions about chat replies apply to replies; instructions about the note apply to its content. If instructions for the same output conflict, note rules take priority over folder instructions, followed by personal instructions. For a note already in progress, the surrounding text’s style takes priority over saved instructions. To change that style, say so in your current request.

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Character and Word Counts

In a desktop browser or the Mac app, open “More” at the top of a note to see word and character counts at the bottom of the menu. In a mobile browser, check the “Length” column in the folder page’s note list. The iOS app doesn’t show counts. Counts include visible text, including citation references, without counting formatting syntax or images. Character counts exclude spaces and line breaks. Word counts use whitespace to separate words. Lists show character counts when at least half the text consists of Japanese characters, and word counts otherwise. The interface language doesn’t change this choice. Saved counts for older notes update when you edit and save them.

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Share and Manage Notes

In the iOS app, duplicating or deleting a note, or opening its history, discards any unconfirmed AI preview without asking. Accept changes you want to keep first. History, sharing, and export are available after the note finishes its first sync.

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Sharing

In a desktop browser or the Mac app, share a note like this:

1. Open the note and click “More” > “Share” at the top
2. Change “Private” to “Public”
3. Click “Copy link” and send the link to the people you want to share with

Anyone with the link can view a public note. You can’t publish a note with an empty body. To stop sharing, change the note to “Private” in the same dialog, then click “Turn off” in the confirmation dialog. The share link will no longer work. In a mobile browser, open “Share” from the note’s menu and tap “Create link”. The new link is copied for you. Once a link exists, tap “Copy link” in the same sheet to copy it again, or “Turn off sharing” to stop sharing. In the iOS app, tap “Share” in the note’s menu, then “Create link” to open your device’s share sheet. If the note already has a link, “Share” opens the share sheet right away. To stop sharing, tap “Manage link” > “Turn off sharing” in the note’s menu.

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Version History

1. Click “More” > “History” at the top of the note. In the iOS app and mobile browsers, tap “Version history” in the note’s menu
2. Select a date and time from the history list
3. Review the preview and restore it. In a desktop browser, click “Restore” in the bar below the note. In the iOS app, tap “Restore this version”

In a desktop browser, if you already know which version you want, choose “Restore this version” from that row’s “More” menu to restore it without opening the preview. Restoring replaces the current note body with the selected version. To view earlier content without restoring it, close the preview. Updating the app won’t recover text lost when an older version was saved. Check the preview before restoring. In desktop browsers, the iOS app, and mobile browsers, the preview compares the selected version with the version just before it. Additions appear in green, and deletions appear in red with a strikethrough. If the text can’t be compared, the preview appears without diff highlights. Use the arrows to move between changes. They’re in the bottom bar in a desktop browser and at the top of the preview in the iOS app and mobile browsers. On your phone, the top of the preview also shows added and removed line counts. While the notification after restoring shows “Undo,” you can return to the text from before the restore. This action becomes unavailable if the note changes afterward. History stays open after a restore so you can check another version. To close only the preview, use the close button in the bottom bar. Click the note’s last-edited time to open or close history. Switching to chat or review also closes the preview.

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Export

To export a note, see Organize and Find Notes.

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Copy Note Content

To copy a note’s whole body, see Organize and Find Notes.

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Insert an Image

In a desktop browser, you can add a PNG, JPEG, or another image from your computer to the note body.

1. Create an empty line where you want the image and type /
2. Choose “Image” from the menu
3. Click “Upload image” in the note body and choose a file
4. Wait for the upload to finish and the image to appear in the note

Each image can be up to 25MB. To create an image with AI, see Inline Generation.

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Tables

Add tables to a note, then edit their rows and columns.

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Trash

Deleted notes and folders move to Trash and are permanently deleted after 30 days. To open Trash, restore items, or delete them permanently, see Organize and Find Notes.